Purchase Executive

Job Title: Purchase Executive

Location: Pune
Department: Procurement / Operations
Reporting To: General Manager

Role Overview

We are looking for a proactive and detail-oriented Purchase Executive to manage procurement activities across interior fit-outs, office operations, and facility management.

This role involves vendor sourcing, cost negotiation, purchase planning, and order execution, ensuring timely delivery while maintaining cost efficiency and quality standards.

Key Responsibilities

1. Procurement Planning & Execution

Manage procurement for:

• Interior fit-out materials (furniture, electricals, fixtures)
• Office requirements (stationery, pantry, consumables)
• Facility management and AMC services
• Raise and process Purchase Orders (POs)
• Ensure timely delivery aligned with project timelines

2. Vendor Management & Sourcing

• Identify and onboard new vendors
• Maintain vendor database
• Compare quotations and finalize vendors
• Build strong vendor relationships for better pricing

3. Cost Control & Negotiation

• Negotiate pricing, payment terms, and delivery schedules
• Ensure cost optimization without compromising quality
• Track market rates and benchmark quotations
• Support bulk purchasing and rate contracts

4. Documentation & Compliance

• Maintain purchase records and tracking sheets
• Ensure purchases align with budgets and processes
• Coordinate with finance for invoices and payments
• Maintain documentation for audits

5. Cross-Functional Coordination

Work closely with:

• Design & Projects team
• Operations team
• Finance team
• Ensure clarity in requirements to avoid delays

6. Inventory & Material Tracking

• Monitor stock levels and availability
• Track material usage across sites
• Avoid overstocking or shortages
• Maintain inventory records

7. Process Improvement & Reporting

• Support procurement SOP implementation
• Track vendor performance and delays
• Share reports on purchases and cost savings

Key Requirements

• 2–5 years of experience in procurement/purchase
• Experience in:
• Interior fit-outs / construction / real estate
• Facility management procurement (preferred)
• Strong vendor handling and negotiation experience

Skills & Competencies

• Strong negotiation and vendor management skills
• Attention to detail
• Good understanding of interior materials
• Ability to manage multiple tasks and deadlines
• Strong coordination and communication skills
• Basic knowledge of Excel and ERP systems (Tally preferred)

KPIs / Success Metrics

• Cost savings through negotiation
• Timely procurement delivery
• Vendor performance
• Accuracy in documentation
• Reduction in delays and urgent purchases

Compensation & Benefits

• Competitive salary
• Performance-based growth opportunities
• Exposure to real estate and workspace projects

Interested candidates can share their resumes at:
careers@boxofficespace.in
aparna@boxofficespace.in
Contact No.: 9226557575